Executive Assistant

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Associate Director Primary Care and team. Duties include but are not limited to reception, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

Responsibilities
1. Provide direct administrative and office management support to all members of the Primary Care Team as directed.
2. Maintain work schedules and calendars of Associate Director Primary Care and Team.
3. Coordinate logistics of program including meetings, seminars, workshops, special projects, and events.
4. Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
5. Prepare draft reports, background documentation, and research.
6. Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
7. Refer and/or redirect calls, e-mails, or visitors as required.
8. Coordinate office activities.
9. Troubleshoot and/or escalate office administration issues.
10. Receive incoming mail.
11. Review, evaluate, and distribute priority correspondence for ADPC.
12. Facilitate communication from department managers, business unit leaders, and project managers.
13. Complete expense reports, pay invoices, and other related duties.
14. Take and transcribe dictation notes.
15. Prepare and review presentations.
16. Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other people.

Qualifications
• Post Secondary Diploma in Business Administration, or relevant discipline, required.
• Secondary School Diploma required.
• 5-7 years’ experience in an administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keeping attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Proven organizational and time management skills.

Salary: 70,101.00.

Interested applicants MUST submit: 1) A cover letter; 2) Resume; 3) Photocopy of certificates/diploma/degree from a post-secondary institution, and 4) Contact information (email, phone number) of 2 work related references.

Attention: Melissa Roy
NAANDWECHIGE-GAMIG Wikwemikong Health Centre
P.O. Box 101, 16A Complex Drive, Wikwemikong, Ontario P0P 2J0
Telephone: 705-859-3164 / Fax: 705-859-3300 / Email: melissaroy@wiikwemkoong.ca

Deadline: Until Position is Filled